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Photograph Policy and Photo Release Form

 

Photograph Policy 

 

The Library uses photographs of patrons in its publications, display spaces, and web site to promote the value, and use of library products and services. Taking photographs of patrons is encouraged and puts the Library at no legal liability. The following guidelines however, should be followed.  For the purpose of this policy, “photos” or “photographs” applies to any image of a patron, whether moving or still.

 

Photographing Groups of Adults/Children Using the Library
No permission is needed to take photos of crowds using the Library or attending programs.

 

Photographing Adults
If photographing one adult or a small group (3 or less), ask first if they mind having their picture taken. No written consent is needed. Verbal consent is solicited as a goodwill gesture, but it is not legally required. Let the adult know that the photo may be used in future Library publications, on the Library website or in the local newspapers.

 

Photographing Children Under Age 16

If photographing one child or an identifiable group of children get verbal consent prior to taking the photo. Written parental consent is required if the photo is to be used in Library display space, Library publications, on the Library website or in the local newspapers, and written consent is required before a child’s name can be identified. A copy of the consent form is attached to this policy statement.

 

Photo notification and opt out options:

We will include the following phrase on library program guides, announcements, newsletter, tickets for special programs and on the website:

 

 

"SMILE! Your attendance at programs sponsored by the Stowe Free Library may be digitally recorded through photographs or video recordings. These images may be posted on our website, in our newsletter, by local newspapers or ultimately on the World Wide Web. If you do not wish your image to be published, please notify a member of the Library staff before or immediately after the program. No individual identification will be used unless the library has a signed parental consent photo release form for those under age 16."

 

Created and approved by the Stowe Free Library Board of Trustees in May 2009.
 

If you have been requested to fill out a photo release form, please fill out this form and it will be sent to Kelly McElligott ([email protected])

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